Use Teams Notebooks

Share your ideas with your team

Let’s add a new tool to our productivity toolbox – Microsoft Teams.  A OneNote notebook can be created for each MS Team.  This means that any idea or action item you captured within OneNote can easily be shared out to your team.  However, from a usability standpoint, the Teams interface with OneNote is a bit more limited than the desktop version of OneNote. (In fact, as of this writing, the Teams version of OneNote has been limited to ‘read only’ due to all of the users working from home because of the coronavirus outbreak.)

This lack of functionality is not a problem though, because the very same notebook can be accessed using the OneNote desktop application. So, create the notebook from MS Teams, but maintain and add to the notebook from the desktop version.  This provides the full functionality while still collaborating with other team members.

Side note: In the past, I have recommended keeping to a single notebook for all of your notes.  I have abandoned this approach due to the strains on performance.  I will share my new, evolved philosophy in a later post.

Creating Team Notebooks

  1. From Microsoft Teams, select the relevant Team.
  2. Within the Team, choose one of the Channels, such as General.
  3. In the Teams ribbon, click the plus sign (+) to add a tab.
  4. In the Add a tab dialog window, choose the OneNote application.
  5. Expand the default team notebook by clicking on the triangle next to the notebook name.
  6. Click the plus sign (+) for Create New Section.
  7. Provide a name for the new section (recommendation: use the name of the channel).
  8. If desired, leave the check in ‘Post to the channel about this tab’ to notify team members that the notebook now exists.
  9. Click Save.

This is part of a series on productivity using Office 365.