Productivity can start before you arrive at your work space. Many people begin contemplating their day within a few minutes of the alarm going off in the morning. We often have moments of clarity before we get engulfed in the ‘fog of war.’ It is not uncommon for me to see clearly what it is I want to accomplish today before I get my first cup of coffee, only to lose that vision during the morning commute.
The first tip is to use Microsoft ‘My Day’ to capture your top goal at the start of every day. This is basically what Stephen Covey refers to as a ‘first generation’ time management tool. All we are doing at this stage is writing down one to three things you are going to accomplish by the end of the day, using the Microsoft To Do application to capture those actions. Although these tasks are probably ‘tactical’ (or else you could not finish them by the end of the day), they should be strategic in nature – maybe a small step towards a much larger, long-term goal you want to accomplish.
By using To Do, your list is available to you at your desk, your tablet and even your phone. So, while making your morning cup of coffee, you can use your phone to easily capture those things you are definitely going to do once you get to your office. Because once you actually arrive at your desk, there is no telling what fires are going to distract you from being truly effective today.
This is part of a series on productivity using Office 365.