OneNote Tips: Search People, Places and Things

In a previous tip, we said that we only use tags for verbs (actions).  So, how do we find all the notes related to a client? Or notes created while in Connecticut? And what about that trick we learned about moving pages around in SharePoint?

This is where the OneNote search function comes in handy.  As opposed to tagging these items, we take advantage of Search to find nouns. For example, if you use a code to identify projects, you can search for that project code.  The search results will show all notes in currently open notebooks that contain that code.

You can also enter someone’s name, which brings up all notes with that person’s name.  This leverages the Meeting Notes feature, which includes the invitees to meetings. Thus, any meeting attended by that person will show up in the search list.

Here is a mini-tip: If I fail to find a note after two searches, I make a list of the searches I used.  Once I find the note, I add the keywords from the failed searches to the note.  This makes it more likely that I will be able to quickly find the note next time I go looking for it.

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